Job Title:  Procurement Systems Specialist

Position Summary: 

AMETEK, Inc. is a leading global manufacturer of electronic instruments and electromechanical devices with annual sales of approximately $6B. AMETEK operates in a decentralized operating structure where the business units have autonomy to make decisions to maximize their independent P&L’s.  These Business Units are grouped together into Divisions by common product solutions and the Divisions are grouped into Operating Groups led by Group Presidents who report directly to the CEO.  AMETEK Corporate provides support to this structure as well as leveraging common practices where applicable.  Corporate Procurement identifies synergies to leverage AMETEK’s buying power with suppliers across multiple locations. To maximize the potential across indirect, AMETEK has invested in Ivalua procure-to-pay (P2P) system.  Ivalua has been rolled-out and in use across 10 AMETEK countries (with additional rollouts underway) to leverage our indirect spend. In addition, AMETEK is implementing a supply chain data analysis tool called Procure View, using Qlik software.

The Procurement Systems Specialist will lead the global rollout and day to day management of Ivalua and ProcureView. The Procurement Systems Specialist will collaborate both internally and externally to support the overall success of our procurement systems. This includes implementation, training, testing, end-user and supplier support, etc.

Position Responsibilities include (but are not limited to) the following:

• Lead and manage the global deployment of Ivalua across all regional locations and new acquisitions. This includes:
  • Preparing and delivering presentations on Ivalua to all levels of a Business Unit
  • Preparing and supporting documentation for Steering Committee gate reviews.
  • Management of project costs & timescales in accordance with the Project Plan
  • Agreeing Scopes of Work with 3rd parties
  • Project management of all stakeholders (IT, Shared Service Centre, 3rd parties, Business Units)
  • Supplier enablement in each region
    • New punchout suppliers
    • cXML order connections (where required)
    • cXML invoice connections (where required)
  • Business Unit master data validation (suppliers & employees)
  • Supporting functional and User Acceptance testing
  • Running internal update meetings

• Ivalua Supplier development
  • Optimising supplier interaction with Ivalua
    • Supplier portal optimisation
    • Punchout catalog connections
    • cXML order & invoice connections
  • Develop Guided Buying API’s with key suppliers
• Qlik / Procure View support and development
  • Co-ordinate data management within the system
  • Working with IT, ensure all data feeds are working to agree Service Level
  • Business Unit data validation and mapping leadership and co-ordination
  • New business data integration
  • Support data analysis questions, dashboard definitions, etc.

• Training
  • Manage user training for new sites & acquisitions.
  • Provide support for ongoing retraining.
  • Continually improve the provision and content of training material (in different languages) for all colleagues
  • Maintain and continually update training documents

• Technical and Functional queries
  • Project manage the regular upgrades to the Ivalua & Qlik software.
  • Liaise with Ivalua & Qlik teams to prioritize and resolve technical issues, system enhancement requests and test/approve technical changes.
  • Handle communication and resolution for both internal user and supplier issues (invoice queries, payment term issues, answering day-to-day Ivalua support tickets)

• Spend and Data Analysis
  • Develop reporting to provide insight on spend, leakage and KPI’s
  • Ensure Ivalua interfaces with Procure View / Qlik.

• Continuous Improvement
  • Proactive engagement with Ivalua to understand their product development roadmap and its impact and opportunities on our process.
  • Identify opportunities to improve the utilization and user experience of the P2P system.
  • Regularly engage with Business Units to ensure barriers to adoption are removed, and the tool is optimised. 

Required Skills and Experience

• Bachelor’s degree in Business or related field
• Minimum 3-5 years experience in working with, preferably managing, a P2P system (Coupa, Ariba or similar)
• Strong attention to detail and analytical skills
• Excellent written and verbal communication skills
• Collaboration experience within a global or multi-site environment and proven ability to influence stakeholders in a matrixed environment
• English language (written and verbal) – essential