Job Title:  Accounts Receivable/Payable Specialist

Position Summary:

With excellent organizational skills, the primary responsibility of the Accounting Associate AR/AP will be to manage the full-cycle accounts receivable and accounts payable process. The successful candidate will be highly proficient in coding invoices to multiple cost centers, adhering to standard procedures to ensure proper entry into the financial system and excellent at applying payments accurately. Strong internal and external facing communication skills are required to understand purchases, invoices and payments for proper allocation and reporting.

Responsibilities Include:

• Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct GL codes adhering to standard procedures to ensure proper entry into the financial system
• Handles all vendor correspondence via phone or email
• Prepares non-inventory purchase order requisitions
• Assists in daily cash reconciliation with corporate treasury.
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Perform daily collection calls for AR past dues invoice, perform cash posting for customer payment in M3 ERP system and process credit card payment from customer
• Assists with the processing of month end accruals for monthly financial reports, and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Prepare and send all customer billing.
• Produce the monthly aging report.
• Respond to customer billing inquiries, resend bills, and send collection emails.

Essential Functions/Responsibilities:

• Perform daily collection calls for AR past dues invoices
• Perform cash posting for customer payment in M3 ERP system
• Process invoices for product and services in ERP system and submit/send invoices to customer
• Process AP invoices for receipts and non PO invoices
• Process AP payment on weekly basis and submit to corporate
• Review and request invoices for aging receipts not vouchered
• Resolve any disputes and past dues invoices with customers
• Follow up on customer RMA and invoice rebill process
• Invoice filing
• Retrieve check copy from corporate database as needed
• Process AP manual checks as needed
• Special projects as assigned

Knowledge, Skills & Experiences:

• GED / high school diploma; Bachelor’s Degree preferred
• Ability to perform the essential functions of the job typically acquired through 5 or more years of related experience 
• Ability to apply knowledge of Generally Accepted Accounting Principles & Cost Accounting Standards 
• Ability to research, compile, analyze and interpret data 
• Good written, verbal communication and collaborative skills 
• Ability to analyze and reconcile complex accounts and reserves 
• Strong organizational and communicational skills 
• Skills in Microsoft office, emails, excel, word
• Manufacturing experience required