Job Title:  Accounts Receivable Specialist

Position Summary

Under general direction of the Accounting Manager this position:  Provides financial, administrative, and clerical support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner

How You Will Do It

• Sets up new customer accounts in the accounts receivable system; set up new cost codes in job cost accounting system
• Manages invoicing cycle including preparing customer invoices, distributing review copies of invoices to project manager, and revising and sending out final customer invoices
• Ensures that invoices are posted to the correct accounting period and that proper cost and billing codes, and general ledger accounts are used for all transactions
• Processes accounts receivable transactions including credit and debit memos and customer statements
• Monitors unbilled project costs and collaborates with the correct individuals to resolve billing issues
• Ensuring that billing and account receivable issues are identified, researched and communicated, and resolved in a timely manner
• Assists with customer receivables audit requests
• Preparation of Month End AR Reconciliations
• Prepares and distributes weekly Accounts Receivable Reports to management
• Ensures that electronic and hard-copy customer and invoice files are properly maintained and archived
• Proactively engaging with client for faster cash inflows
• Assists with special or other projects as needed

What We Look For

• Minimum 2 years of related experience.  
• Collaborative Team Oriented Mentality
• Excellent accuracy and able to meet deadlines
• Strong computer skills and Proficient in Microsoft Word and Excel
• Ability to solve problems
• Strong oral and written English language communication skill

What’s In It For You

• Competitive Compensation & Holiday Pay
• Great Health Benefits, and 401(k) plans
• Paid Time Off per year depending on level
• Less red tape – we have an environment that supports the entrepreneurial spirit
• Fun & Professional culture while also providing work/life balance for our employees
• Fast growth opportunities and quicker career development for the right candidate
• Mentors to help you grow both personally and professionally