Job Title:  Accounting Assistant

Summary of Position

The Accounting Assistant role executes accounts payable as directed in accordance with generally accepted accounting principles, techniques and practices.

Duties and Responsibilities

• Records 500+ vendor invoices and expenditures per month utalizing the Three-way matching process and general ledger account coding after validating that the invoice has the appropriate approval level according to the DLA.
• Conducts weekly review meetings of the Accounts Payable Report with management.
• Processing payment runs to pay suppliers and vendors according to established procedures.
• Works with internal and external contacts to research and resolve any invoice discrepancies and payment status requests.
• Reviews vendor statements and resolves any past due or missing invoices.
• Processes annual 1099 tax form filing.
• Performs the annual Accounts Payable close/roll in the ERP system.
• File invoices in a timely manner and maintain vendor files.
• Reconciles and prepairs the monthly Accounts Payable General Ledger Account Reconciliations.
• Assists with month-end closing procedures.
• Provides backup for reception area and phones.
• Performs other duties as assigned.

Position Requirements

• Associate's degree in Accounting, Bookkeeping, Finance, or related field with at least 5-7 years of applicable experience required. Bachelor's degree preferred.
• Proficient to advanced knowledge of Microsoft Office Suite software.
• Excellent verbal and written communication skills.
• Excellent data entry skills, high level of accuracy and thoroughness.
• Strong attention to detail and accuracy.
• Strong analytical and problem solving skills.
• Ability to work independently on assigned duties.
• Ability  to compare data against written policy guidelines and identify variations or exceptions.
• Ability to deal sensitively with confidential material.
• Demonstrates an ability to manage a variety of priorities while meeting deadlines.
• Desire to improve processes.
• Knowledge of 1099 reporting requirements.